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II. OFFICERS’ RESPONSIBILITIES

 

Within 30 days following the election of a new Board, the previous season’s President and Treasurer will meet with the new Board to facilitate the transition and orientation. Association records will be transmitted at this time and will include all financial records, concession records, sales tax records, income tax records, tax status and incorporation documents, the player data base, Board minutes, contracts, and all other significant records or pending issues.

With the exception of the Board of Directors and the President, whose responsibilities are detailed in the Constitution, the following job descriptions are merely provided to be general guidelines; each Board may determine which offices to fill and may add or delete any in effectively managing the association.

 

Key Officers:

 

Board of Directors:

  • Selection of President and other officers
  • Authorization of bylaws, playing rules
  • Establishment of budgets and fees
  • Authorization of non-budgeted expenditures over $300
  • Approval of coaches, including post-season
  • Resolution of protests, grievances, complaints

President

  • Director of Board and overall management responsibility

Board Secretary

  • Record-keeping, correspondence, minutes
  • Maintenance of league documents and forms
  • Communication with officers and Board

Treasurer

  • Financial accounting and reporting
  • Receipt and disbursement of funds
  • Collection of receivables
  • Federal and state tax returns
  • Direction of player registration

League Commissioner

  • Recruitment and orientation of coaches
  • Conducting tryouts and drafts
  • Monitoring conduct of coaches, players, parents
  • Scheduling games, practices, make-ups, playoffs
  • Monitoring conformance to bylaws
  • Assuring adequate league support for team equipment, officiating, maintenance, etc.

Other Usual Positions and Tasks:

  • Conveners
  • Equipment 
  • Sponsors 
  • Concessions 
  • Uniforms 
  • Schedules 
  • Awards 
  • Umpires 
  • All Stars 
  • Team Photos 
  • Directory Advertising 
  • Communications 
  • Fields and Facilities 
  • Team Parents 
  • Practice Facilities